France: Chargé de suivi de projet

Context

Solthis is an international medical NGO which aims at improving access to care for people in limited-resources settings. Its action is based on three modes of intervention: Health Systems Strengthening, Operational Research and Advocacy, with methodology based on multilevel & multidisciplinary approach: Care services delivery (medical and paramedical staff, midwives, therapeutic educators and psycho-social workers, etc.); laboratory (technicians, etc.); pharmacy (procurement, logistics supply chain teams, pharmacist, etc.); the health information system; and lastly the coordination bodies.

Position summary

The Administrative and Financial Manager ensures the administrative and financial management of the project according to the project timeline; providing financial reporting to the funders; and budget forecasts. He/she will work closely with the Coordination team and CFO, under the hierarchy of the Project Manager.

Tasks and responsibilities

1.Budget

• Pilote the budget (several million $, multi-year grant, international institutional funder)

• Ensure, in close collaboration with the co-implementers of the project, the combination of the budget information during the budgeting and forecasting process

• Assist the Project Manager in decision making by submitting accurate and reliable financial information

• Perform analytical reviews to ensure the quality of forecasting/ budgeting

• Follow the detailed budget related to the different countries and tasks in coordination with the people in charge (administrative and finance country coordinator, country coordinator, experts from Coordination team) in order to support production of accurate financial information

2.Financial reporting

• Produce the financial report for Coordination level

• Coordinate and consolidate the quarterly financial reporting process

• Control the existence, quality and eligibility of the accounting documentation of each co-implementers

• Perform analytical review on the actuals, have a critical analysis of the figures with regards to the activities implemented in the countries of the project

• Work closely with the administrative and financial country coordinators and country coordinators to prepare the reporting for each country

3.Narrative reporting, Monitoring & Evaluation

• Gather elements for the semestrial narrative reports and prepare initial version for completion by the Project Manager and Coordination team

• Update the M&E plan, target and logframe

• Use the project datas to update the Logframe and follow indicators’ performance

• Under request of the Project Manager, participate in the preparation of the deliverables to be submitted

4.Audits and relationship with donors

• Is the dedicated interlocutor of the external auditors during the audits

• Answer, and submit the accounting documentation to the auditors in collaboration with the co-implementers

• Answer questions raised by the donor on the financial issues

5.Cash-flow management

• Manage the cash flow of the project : authorization of cash transfer to partner, cash management

6.Internal control & risk management

• Ensure the respect of Solthis’ Internal administrative and financial procedures on this project

• Update the manual of procedures and disseminate new versions towards the partners of the consortium

• Ensure the respect of the manual of procedure dedicated to the project

• Is in charge of Forex risk analysis

• Work closely with the CFO and external legal advisor on contracts establishment, prepare and follow external experts’ contracts

• Ensure the existence of contracts, MOU (Memorandum of Understanding) and proper authorization for each activity of the project in each country and at Coordination level

• Address the risk of fraud and risks identified in the last report

7.Administration & logistics

• Works closely with the PSM Expert on the administrative documents requested during health products exportation procedures

• Support administration in organizing the international mission of the experts working on the project, including when participating in international events (conference registration, visa, hotels…)

• Help preparing and takes notes of the Coordination team and Steering Committee meetings

• Participate to Solthis’ daily life

Profile

Education

Bachelor’s degree (Accountability/Finance, Business School) and a minimum of 2 years’ experience in a relevant field, or a Master’s Degree and a minimum of 1 years in a relevant field.

Knowledge, skills & abilities

· Experience in resource-limited settings would be an added value

· Experience in and aptitude for multi-stakeholder training and facilitation

· An experience in auditing would be appreciated

· Strong organizational, analytical and reporting skills

· Fluent in English and French

· Management of IT tools, in particular the usual software (Word, Excel, PPT, Outlook…)

Personal characteristics

· Strong interpersonal skills

· Ability to work independently and as part of a team; well organized, and able to prioritize multiple tasks, while driving results

· Interest for international cooperation

Conditions

Status:« cadre » - 10 months short term contract (CDD) from December 2018 to September 2019

Salary & benefits : according to professional experience and grid Solthis + health insurance (of which 85% is taken care of by Solthis), Lunch vouchers

Location of work : Post based at Paris HQ with potential international business trips, under request of the Project Manager

Please send your application in English (CV, cover letter, references, dates of availability) to recrutement@solthis.org, quoting reference “Chargé de suivi de projet ”, by December 2^nd, 2018.